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Orientation Report

INTRODUCTION

In the quest to get graduate students acquainted with the operations and requirements of the University, an interaction and orientation session, chaired by the Pro Vice-Chancellor (Prof. Daniel Obeng Ofori) was held on Saturday, 30th April, 2016 at the University’s auditorium.

Members of the Graduate School Board, Director of Finance (UENR), staff from Department of Mathematics and Statistics, Staff from School of Natural Resources, Dean of Engineering, IT Directorate, Dean of Students, Assistant Registrar(Academics & Students’ Affairs), Head of Department, Energy and Environmental Engineering among other officials were present at the function.

WELCOME ADDRESS BY THE DEAN, SCHOOL OF GRADUATE STUDIES

The Ag. Dean of School of Graduate Studies, Prof. F. K. E. Nunoo warmly welcomed and applauded all the Thirty Six (36) admitted graduate Students and officials for honouring the programme. In his welcome address, he made reference to the mission and vision of the School of Graduate Studies. He stated that the vision of the UENR is research focused which is expected to be driven by graduate students. Therefore, he emphasized the importance of the research  projects of the graduate students as being a major driving force in reaching this vision.

The Ag. Dean again informed students of the main function of the School of Graduate Studies which is to coordinate and facilitate graduate programmes and studies. Therefore, he encouraged Students that his office is always and widely opened to address their concerns.

He ended by urging students to ask questions bothering them as the purpose of the programme is to get interactive with the appropriate officials who were all present at the function.

OPENING ADDRESS BY THE PRO VICE-CHANCELLOR

The Pro Vice-Chancellor, Prof. Daniel Obeng Ofori welcomed the students on behalf of the Vice-Chancellor. He informed the students that as the pioneer graduate students, they are expected to champion the research agenda of the University. He reminded them about the vision; mission and core values of the University of Energy and Natural Resources and advised them to let their behaviour and actions reflect them. The students were advised to market the University of Energy and Natural Resources (UENR) with regards to the vision, mission, core values and the various academic programmes mounted. He emphasized that the University would provide a conducive environment for teaching, learning and research.

PRESENTATIONS

Presentations were made on the following themes or topics by the appropriate officers of the University;

Payment of Fees and Registration by Assistant Registrar, Academic and Students Affairs.
Academic Programmes/Duration of Programmes and Course Work Requirements/Grading System by HoD, Energy and Env. Eng.
Examination and Guidelines for Thesis by Pro Vice-Chancellor
The Use of Internet Facilities in UENR by the Head, IT Directorate
Issues on Students Affairs by the Dean of Students
Payment of Fees and Registration

The Assistant Registrar, Academic and Students Affairs, Mr. Alfred O. Appiah, congratulated students for gaining admission to this young and fast growing University because they were among the few applicants who were admitted. He stated that students are required to pay their fees in full into the bank accounts indicated in their admission letters. This will enable them register for the semester’s courses online.  He added that, after payment has being completed, photocopies of the pay in slip, relevant certificates and documents should then be sent to the Graduate School Secretariat to confirm registration after which students will now qualify to attend lectures.

Academic Programme /Duration of Programmes and Course Work Requirements/Grading System

The Head of Department for Energy and Environmental Engineering, Dr. Nana Sarfo Derkyi gave detailed information about the structure of the courses, thus MSc/ PhD Sustainable Energy Management and MSc/ PhD Environment and Engineering Management which is practical oriented. He briefly highlighted some rules and regulations of the Department regarding the programmes concerned.

The duration of the programmes, according to him, shall run on full-time or part-time basis. With respect to full-time registration, the duration shall normally be a minimum of four semesters / maximum of eight semesters and a minimum of six semesters / maximum of ten semesters for both MSc and PhD programmes respectively.

The duration for part-time registration however shall be a minimum of six semesters / maximum of ten semesters and a minimum of eight semesters / maximum of twelve semesters for both MSc and PhD programmes respectively.

The HoD also emphasized the fact that students must pass all core and elective courses approved for the programme. Course examinations shall be taken at the end of each module.

He again stated that there is no classification for the Master/Doctoral degrees but Final Cumulative Weighted Average (CWA) will be presented on the transcript.

The courses shall be graded as follows;

GRADE MARKS % INTERPRETATION
A 80-100 Excellent
B 70-79 Good
C 60-69 Satisfactory
D 50-59 Pass
Examination and Guidelines for Thesis

The Pro Vice-Chancellor reiterated the necessity to protect the integrity of University Examinations and advised the students to play their respective roles in that regard.

He also emphasized that breach of examination regulations attract severe sanctions.

The students were to note the following;

40% and 60% continuous Assessment and Final examinations, respectively.
Regulations regarding examinations and theses are contained in the Graduate Student Handbook and students are advised to read them thoroughly.
Plagiarism should be avoided.
They should develop the culture and discipline of conducting and publishing their research work.
The Use of Internet Facilities in UENR

The Head of the IT Directorate, Prof. Felix A. Adekoya gave a speech about the use of internet facilities in the University. He mentioned that the IT directorate is the main central point which designs, implements and maintains the University’s Information Technology (IT) infrastructure and provides the gateway for the access of information about the University by the general public. The Directorate aside its core duties also provide information access through the School of Graduate Studies website, issue student ID cards, provide students portal, among others. He advised students to make use of the Graduate school’s website which is www.uenr.edu.gh/gradschool. This will enable them get all the information they may find useful for their stay on campus. The Head also informed students of the availability of WiFi, and LAN on campus which students could take advantage of to help them in their research.

Student Affairs

The Dean of Students, Dr. Simon Abugre, in his speech welcomed students to the University of Energy and Natural Resources. The Dean stated how important and special the students were to the University since they were the pioneers of the University’s Graduate School. He advised them to urgently form the Graduate Students Association of Ghana (GRASSAG) to enable them have representations on the various school boards and other statutory committees as those positions are currently vacant. This will enable them communicate all their grievances to the relevant authorities as and when they may arise.

QUESTIONS

Payment of bench fees to which the Dean of Graduate School responded that it is paid every academic year.
The duration of the PhD programme which the HoD answered that it’s a minimum of three (3) years and a maximum of five (5) years.
Provision of Teaching Materials; HoD answered that recommended reading materials and references will be provided on each course outline.
Academic Counselors: Ag. Dean responded that Supervisors shall be academic counselors to students.
Provision of Internet modems; Students shall have access to internet on campus hence no need to provide internet modems by the Graduate School. Students can supplement this service by buying their own modems or routers.
CLOSING REMARKS

The Ag. Dean of Graduate School in his closing remarks summarized the main points made by the speakers. He encouraged students to treat the formation of GRASSAG with great importance and also note that the pass mark for the various courses is 50% for now but may be considered for later review. He again entreated students to take advantage of the internet services available and also make sure their dissertations are independent and devoid of plagiarism.

He thanked all for participating to make the programme a success.